How To Write An Email Introduction

When writing a self-introduction email, you have to consider more than just its content. Other things you’ll have to keep in mind are:

Fonts

While it may be tempting to choose a new and unusual font, use something readable like Arial or Helvetica. Pick a size that is legible but not too big or small – 12 is the gold standard.

Initial Greeting

Depending on whom you’re addressing, your greeting can be either formal or casual. If you’re introducing yourself to someone you don’t know, use formal language. You’ll have more room to be casual with someone you already share a connection with.

Simple Structure

Keep your outline simple. Write a few lines introducing yourself, follow up with your request, and then end your letter with a professional sign-off.

Closing

Always thank your recipient for their time and acknowledge that you are aware of their potentially busy schedule. Use a professional closing like “Sincerely,”, “Warm regards,”, or “Best.”

Email Signature

Make it easy for a prospect to get in touch with you. Include all your contact information in your signature. You can also strengthen brand awareness by personalizing it with your logo or brand colors.

Proofreading

Sending an email with multiple spelling errors or typos can make you look unprofessional. Make a good impression by reviewing your email before hitting send.

Phrases For Introduction

There are many acceptable ways to introduce yourself in an email. If you want to go the formal route, consider these phrases:

• Allow me to introduce myself.
• I wanted to introduce myself.
• I’d like to take this opportunity to introduce myself.

Alternatively, you can include a short reason for why you’re reaching out. For example:

• I’ve recently launched a new product that I think would be suitable for your brand and wanted to introduce myself.
• I have previously worked with [mutual contact] and wanted to introduce myself.
• I frequently collaborate with your brand and wanted to introduce myself.

Ultimately, your opening line will depend on the reason for your email. For instance, an employee introduction email will likely sound different from a product introduction email.

Email Introduction Subject Lines Examples

While writing a subject line may seem simple, you’ll have to put a bit more thought into it than you might anticipate. After all, email recipients refer to a subject line to get an idea of what your letter is about.

Good subject lines are short, straight to the point, and enticing. Here are a few samples you can consider for your introduction email subject line:

• Referral From [Name]
• Introduction From [Name]
• Inquiry From [Name]
• Potential Collaboration With [Name]

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